> ## Documentation Index > Fetch the complete documentation index at: https://ayakaleaf-pro.mintlify.site/llms.txt > Use this file to discover all available pages before exploring further. # User management > Find users, read their status, change an account, transfer its projects, and delete or restore it. Click **Admin**, then **Manage Users**. To add an account, see [Onboarding](https://ayakaleaf-pro.mintlify.site/on-premises/user-guide/administrators/onboarding.md#create-the-first-user). ![The user list with accounts in the Active, Pending, Disabled and Inactive statuses](https://mintcdn.com/ayakaleaf-pro/PeD9iteXIf8j4GXw/images/on-premises/user-management-list.png?fit=max\&auto=format\&n=PeD9iteXIf8j4GXw\&q=85\&s=e4a7efdd2be1d5d706d583b7d44bf429) The user list Your own account is marked **You** and its actions are greyed out: you cannot disable or delete yourself. ## Find a user Type in **Search by name, email or ID**. A full name works too, such as `Carol Novak`. To narrow the list, use the filters on the **Login**, **Role** and **Status** columns. Click **Name**, **Sign up** or **Last logged in** to sort. ![The user list filtered by the search carol](https://mintcdn.com/ayakaleaf-pro/PeD9iteXIf8j4GXw/images/on-premises/user-management-search.png?fit=max\&auto=format\&n=PeD9iteXIf8j4GXw\&q=85\&s=1ce3991b3bc1d354a8b8893e39de6640) Searching for a user Deleted accounts do not appear in the results. If your search also matches one, a line above the table says so, for example **Found 1 matching deleted users**. Click **Display deleted users** to see them. ![A search with no results and the line Found 1 matching deleted users, Display deleted users](https://mintcdn.com/ayakaleaf-pro/PeD9iteXIf8j4GXw/images/on-premises/user-management-deleted-hint.png?fit=max\&auto=format\&n=PeD9iteXIf8j4GXw\&q=85\&s=846ded35621fbc521d9e5ebc4097236b) A search that matches a deleted account ## User status Every account has exactly one status, and the **Status** filter shows how many accounts each one has. Hover over a question mark to read its definition. ![The Status filter with the tooltip of Active](https://mintcdn.com/ayakaleaf-pro/PeD9iteXIf8j4GXw/images/on-premises/user-management-status-tooltip.png?fit=max\&auto=format\&n=PeD9iteXIf8j4GXw\&q=85\&s=cf1f642b83840698cc2be5a97fa7d521) The Status filter | Status | What it means | Can log in | | - | - | - | | **All** | Every account that is not deleted. The four statuses below (Active + Pending + Inactive + Disabled) add up to this number. | | | **Active** | Logged in or opened a project in the last 12 months. | Yes | | **Pending** | Has never logged in: usually an account created by an administrator, or registered with an activation email, that the user has not activated yet. An account registered with a password needs no activation and becomes Active at its first login. | Yes | | **Inactive** | Logged in before, but no login or opened project in the last 12 months. | Yes | | **Disabled** | An administrator disabled the account. Logging in leads to the page **Your account is suspended**. | No | | **Deleted user** | The account was deleted by an administrator or by the user. It is not counted in **All** and is hidden until you choose this filter. Logging in says the email or password is incorrect. | No | Accounts move between the statuses like this: * **Pending, Active and Inactive** follow the account's use, so you cannot set them. An Inactive account becomes Active as soon as the user logs in. * **Enable** and **Restore** do not bring back an earlier status. The status comes from the last login: an account that has never logged in is Pending again. A disabled account stays **Disabled** after **Restore**. * **Delete permanently** cannot be undone. Deleted accounts otherwise stay until you remove them, unless the instance sets [`ENABLE_CRON_RESOURCE_DELETION`](https://ayakaleaf-pro.mintlify.site/on-premises/configuration/overleaf-toolkit/environment-variables), which removes them after 90 days. ## Actions on a user The icons in the **Actions** column are the same ones as at the top of a user's page. | Icon | Action | What it does | | - | - | - | | Envelope | **Send activation email** | For an account that has never logged in: a new activation link. | | Lock with an arrow | **Send reset link** | For an account that has logged in: a new password reset link. | | Folder | **Transfer this user's projects** | Gives all the projects the user owns to another user. | | Circle | **Disable** | Stops the user from logging in. | | Play | **Enable** | Lets a disabled user log in again. | | Bin | **Delete account** | Moves the account to **Deleted user**. | | Arrow | **Restore** | Brings a deleted account back. Only for deleted accounts. | | Crossed bin | **Delete permanently** | Removes a deleted account for good. Only for deleted accounts. | Each action asks for confirmation in a dialog that names the account. ### Send an activation or reset link An account shows one of these two icons, depending on whether it has logged in. The icon is greyed out for a disabled account, for an account without a local password, such as an SSO account, and for your own account. Click the icon, then the button with the same name. The dialog stays open and shows the link: * **Email Sent** means that the email went out. * **No email was sent. Copy the link and pass it on.** means that [email delivery](https://ayakaleaf-pro.mintlify.site/on-premises/configuration/overleaf-toolkit/email-delivery.md) is not configured or the email failed. Click the copy icon and send the user the link yourself. An activation link expires in 7 days, a reset link in 1 hour. The user opens the link and sets a password. After an activation link they land on their projects, and after a reset link they log in. ![The Send reset link dialog for Carol Novak with the warning that no email was sent, the link, a copy icon and Expires in 1 hour](https://mintcdn.com/ayakaleaf-pro/PeD9iteXIf8j4GXw/images/on-premises/user-management-reset-link.png?fit=max\&auto=format\&n=PeD9iteXIf8j4GXw\&q=85\&s=cd680d88169cd1210fee774d796de231) A reset link on an instance without email delivery ### Disable or enable an account Click the circle icon, then **Disable**. The status changes to **Disabled**, and the user can no longer log in. To undo it, click the play icon, then **Enable**. ![The Disable dialog naming Dave Okafor](https://mintcdn.com/ayakaleaf-pro/PeD9iteXIf8j4GXw/images/on-premises/user-management-disable.png?fit=max\&auto=format\&n=PeD9iteXIf8j4GXw\&q=85\&s=1a585468e85fe8d4a4b6efa4a9c56f41) Disabling an account ### Transfer a user's projects Click the folder icon. Type a name or email under **Select a new owner for this user's projects**, choose the user, then click **Transfer this user's projects**. The **Owner** of those projects changes in [Project management](https://ayakaleaf-pro.mintlify.site/on-premises/user-guide/administrators/project-management.md). Disabled accounts are not offered as the new owner. If you change the text after choosing, the choice is cancelled: choose the user again. ![The transfer dialog with Carol Novak chosen as the new owner](https://mintcdn.com/ayakaleaf-pro/Obqf0nQWnHIHMjO7/images/on-premises/user-management-transfer.png?fit=max\&auto=format\&n=Obqf0nQWnHIHMjO7\&q=85\&s=58dc5e70517c666f4b95a7bb8e8bafb2) Transferring all of a user's projects ### Delete an account Click the bin icon. Two options are available, and neither is selected by default: * **Notify the user about the account deletion** sends the user an email. * **Transfer this user's projects** lets you choose a new owner for the projects first. They stay active under the new owner. Click **Delete account**. If you do not transfer the projects, they are deleted with the account and move to the **Deleted** status of [Project management](https://ayakaleaf-pro.mintlify.site/on-premises/user-guide/administrators/project-management.md#project-status). ![The Delete account dialog with both options ticked and a new owner chosen](https://mintcdn.com/ayakaleaf-pro/PeD9iteXIf8j4GXw/images/on-premises/user-management-delete.png?fit=max\&auto=format\&n=PeD9iteXIf8j4GXw\&q=85\&s=333c2ec4d5aebb8ddcccb42b4aaee6e1) Deleting an account and transferring its projects ### Restore or permanently delete an account Choose **Deleted user** in the **Status** filter, or click **Display deleted users** after a search. ![The list of deleted users with the Restore and Delete permanently icons](https://mintcdn.com/ayakaleaf-pro/PeD9iteXIf8j4GXw/images/on-premises/user-management-deleted-list.png?fit=max\&auto=format\&n=PeD9iteXIf8j4GXw\&q=85\&s=41cf64878fbdf01a87c95238e198d9d6) A deleted account * **Restore** brings the account back. A disabled account stays disabled. The projects deleted with the account come back too, and each one's name gets `(Restored)` at the end. Projects the user had deleted themselves stay deleted. * **Delete permanently** removes the account. The dialog warns that this cannot be undone. ![The Delete permanently dialog warning that the action cannot be undone](https://mintcdn.com/ayakaleaf-pro/PeD9iteXIf8j4GXw/images/on-premises/user-management-purge.png?fit=max\&auto=format\&n=PeD9iteXIf8j4GXw\&q=85\&s=2885230f81aae1384fa6aac9fc39f150) Deleting an account permanently ### Change several accounts at once Tick the accounts in the list. Buttons appear next to **Create account**: **Send activation email**, **Transfer this user's projects**, **Disable**, **Enable**, **Make admin**, **Remove admin** and **Delete account**. The bottom of the list shows how many accounts are selected. The dialog lists them before you confirm. ![Two ticked accounts and the bulk action buttons above the list, with the envelope greyed out](https://mintcdn.com/ayakaleaf-pro/PeD9iteXIf8j4GXw/images/on-premises/user-management-bulk.png?fit=max\&auto=format\&n=PeD9iteXIf8j4GXw\&q=85\&s=b5a1546a64a7fb076e3fb282fb659a3f) Bulk actions **Send activation email** is greyed out unless all the ticked accounts are **Pending**. The dialog then shows one link per account. There is no bulk reset link. ![The Send activation email dialog with a link for Hana Ito and a link for Erin Silva, and Expires in 7 days](https://mintcdn.com/ayakaleaf-pro/PeD9iteXIf8j4GXw/images/on-premises/user-management-bulk-links.png?fit=max\&auto=format\&n=PeD9iteXIf8j4GXw\&q=85\&s=0e9e2561b479c0ff02f44c4dddde14b6) One activation link per account ## The user page Click a user's name to open their page. It has six tabs. ### Account The account's details. To change them, click the pencil icon, edit the fields, then click **Save**. You can change the email, the names and the password, and turn **Admin** on or off. The [password rules](https://ayakaleaf-pro.mintlify.site/on-premises/user-guide/administrators/onboarding.md#create-the-administrator-account) from onboarding apply. Passing the password on to the user is up to you. To let the user choose it, [send a reset link](https://ayakaleaf-pro.mintlify.site/on-premises/user-guide/administrators/user-management.md#send-an-activation-or-reset-link) instead. ![The Account tab in edit mode](https://mintcdn.com/ayakaleaf-pro/PeD9iteXIf8j4GXw/images/on-premises/user-management-edit.png?fit=max\&auto=format\&n=PeD9iteXIf8j4GXw\&q=85\&s=6f37e33c7317a4ede4c26d736368b1f6) Editing an account ### Projects The projects this user owns, with the same search, **Status** filter and actions as in [Project management](https://ayakaleaf-pro.mintlify.site/on-premises/user-guide/administrators/project-management.md). ![The Projects tab of a user](https://mintcdn.com/ayakaleaf-pro/PeD9iteXIf8j4GXw/images/on-premises/user-management-projects.png?fit=max\&auto=format\&n=PeD9iteXIf8j4GXw\&q=85\&s=20bb094bafee1f73c1716ff8e4401c7e) A user's projects ### Features What this account has switched on: collaboration, compile timeout, integrations and AI. To change them, click the pencil icon, change the values, then click **Save**. For **Collaborators per project**, `-1` means unlimited. **Compile timeout** is in seconds, from 1 to 600. On your own account, the pencil and the **Reset** of **AI usage** are greyed out. On the **Account** tab you can still change your own email, names and password. ![The Features tab in edit mode](https://mintcdn.com/ayakaleaf-pro/PeD9iteXIf8j4GXw/images/on-premises/user-management-features.png?fit=max\&auto=format\&n=PeD9iteXIf8j4GXw\&q=85\&s=f4fad5bb50f5c53912563c37df057bc3) A user's features ### Integrations The user's Git access tokens and which accounts they linked. This tab is read-only. ![The Integrations tab with GitHub, GitLab and Gitea ticked as linked](https://mintcdn.com/ayakaleaf-pro/PeD9iteXIf8j4GXw/images/on-premises/user-management-integrations.png?fit=max\&auto=format\&n=PeD9iteXIf8j4GXw\&q=85\&s=8eac7a2f7d792d65d475a70b5fb84bc0) A user's integrations ### Audit logs What happened to this account: the date, the operation, who did it, the IP address and details. Search it, or filter by **Operation**. Actions you take on an account appear here with you as the initiator. ![The Audit logs tab listing the user's logins and feature changes by an administrator](https://mintcdn.com/ayakaleaf-pro/PeD9iteXIf8j4GXw/images/on-premises/user-management-audit.png?fit=max\&auto=format\&n=PeD9iteXIf8j4GXw\&q=85\&s=25b83e8b51671794ae4e36308214bd67) A user's audit logs ### Sessions Where the user is logged in. Click **Clear sessions** and confirm to log them out everywhere. The tab then says **Sessions cleared**. ![The Sessions tab with one session and the Clear sessions button](https://mintcdn.com/ayakaleaf-pro/PeD9iteXIf8j4GXw/images/on-premises/user-management-sessions.png?fit=max\&auto=format\&n=PeD9iteXIf8j4GXw\&q=85\&s=d9674cc79a269635472766419691fbbb) A user's sessions This documentation is built and hosted on [Mintlify](https://mintlify.com), a developer documentation platform.